Legal Administrator
Location: Denver Suburban Market, Colorado
Employment Type: Full-Time
Firm: Volpe Law LLC
Are you an experienced legal administrator looking to lead the operations of a dynamic and growing law firm? Volpe Law LLC, a boutique law firm specializing in business outside general counsel, contracts, and litigation, is seeking a highly organized and motivated Legal Administrator to manage our day-to-day operations, drive efficiency, and contribute to our mission of delivering exceptional legal services.
About Us
At Volpe Law LLC, we pride ourselves on providing top-notch legal counsel to professionals, entrepreneurs, and businesses. Our team of four attorneys serves clients with expertise, dedication, and care. Located in the Denver suburban market, we are known for fostering a collaborative, entrepreneurial, and family-friendly environment.
Position Overview
The Legal Administrator II is an executive-level role with significant discretion and broad responsibility over the Firm’s operational, financial, and administrative functions. This individual will work closely with the Owner to ensure the smooth running of the Firm by managing employees, supporting business growth, and setting an example of excellent client service. Additionally, the Legal Administrator will facilitate the recruitment and onboarding process and oversee the Human Resources functions of the Company.The Legal Administrator II serves as the Owner's right hand, managing day-to-day Firm operations.
Key Responsibilities
Operations Management:
- Assume full accountability for Firm operations across people, process, systems, and execution;
- Mold strategic priorities into actionable plans and SOPs;
- Implement and enforce office policies and procedures;
- Manage and coach staff in alignment with Firm policies and procedures, ensuring performance expectations are met;
- Manage Firm-wide technology systems, including case management software, billing platforms, and IT support;
- Take the lead on facilities management, work with vendors and other third parties as needed to ensure routine maintenance issues are resolved promptly;
- Conduct regular audits on office equipment and tools;
- Ensure all common areas in the office are kept clean and organized on a daily basis;
- Set up new workspaces set up for new employees as needed;
- Ensure staff are equipped with the tools needed to perform their duties effectively;
- Manage Firm calendar and ensure meetings are scheduled and managed appropriately;
- File and update critical documents with government agencies as needed; and
- Ensure compliance with legal and ethical regulations and maintain client confidentiality.
Financial Management:
- Work closely with the Owner to establish business plans and goals to increase Firm revenue;
- Document, enforce, and evolve Firm SOPs;
- Routinely draft budgets and conduct financial audits as needed;
- Oversee accounts receivable and payable, payroll, client invoicing, retainer refills and trust account and budget management;
- Manage the Firm’s insurance policies, ensuring coverage is reviewed annually;
- Oversee banking, bookkeeping, and financial dashboards of the Firm;
- Monitor revenue drivers and metrics, including intake volume, sales conversion rates, billable utilization, realization, quality metrics, and any other metrics assigned by Owner;
- Evaluate marketing performance, lead sources, ROI, and vendor effectiveness;
- Monitor key performance metrics and provide financial reporting to the leadership team; and
- Work with outside vendors, including accountants and IT providers, to ensure cost-effective and efficient operations.
Human Resources:
- Manage the employee life cycle from recruitment, onboarding, training and regular coaching for all staff through separation of employment;
- Ensure job descriptions, key performance indicators (KPIs) and Firm policies are up to date and compliant;
- Routinely maintain employment records for all staff;
- Process payroll on a semi-monthly basis in isolved;
- Address employee relations issues in accordance with Firm policies, making recommendations to the Owner as necessary;
- Administer employee benefits, performance evaluations, and professional development programs; and
- Lead a positive and collaborative workplace culture.
Marketing and Business Development Support:
- Collaborate with leadership on marketing and client development strategies.
- Ensure smooth execution of networking events, sponsorships, and community involvement initiatives.
- Support the intake process to ensure a seamless experience for potential clients.
Client Relations:
- Maintain excellent client service standards through efficient communication and support;
- Monitor workflow pipeline to ensure employees meet established milestones;
- Collaborate with the Owner on workflow processes to ensure professional and ethical representation along with Firm profitability; and
- Address client concerns or inquiries with professionalism and promptness.
Qualifications
- Bachelor’s degree in business administration, legal studies, or a related field.
- Minimum 5 years of experience in legal administration or law office management.
- Strong understanding of law firm operations, financial management, and compliance requirements.
- Proficiency with legal case management and billing software (e.g., Clio, MyCase).
- Exceptional leadership, organizational, and communication skills.
- Ability to triage tasks and work under pressure in a fast-paced environment.
- Commitment to confidentiality and professional ethics.
Why Join Us?
- Competitive salary commensurate with experience.
- Benefits package including health insurance, retirement plan, and paid time off.
- Opportunity to make a significant impact in a growing firm.
- A supportive and collaborative team environment.
How to Apply
If you are a strategic thinker and operational guru ready to take on a law firm leadership role, we want to hear from you! Please send your resume and a cover letter detailing your experience and why you’re the right fit for Volpe Law LLC.
Volpe Law LLC is an equal opportunity employer and values diversity in our team. We encourage all qualified candidates to apply.
Help us take our operations to the next level while contributing to a firm that values excellence, integrity, and innovation. Apply today!
Job Type: Full-time
Pay: $90,000.00 - $125,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Relocation assistance
- Retirement plan
- Vision insurance
Education:
Experience:
- Firm Administrator / Chief of Staff: 10 years (Preferred)
- Law office w/ demonstrated increasing responsibilities: 5 years (Required)
License/Certification:
- Professional Legal Administrator Certification (Preferred)
Ability to Commute:
- Parker, CO 80138 (Required)
Ability to Relocate:
- Parker, CO 80138: Relocate before starting work (Required)
Work Location: In person
