Coral Gables, Florida · Full-Time · On-Site
Law Firm Office Administrator
Jacqueline A. Salcines, P.A. · Salcines Law
Salcines Law is a premier real estate law firm headquartered in Coral Gables, Florida, serving high-net-worth clients across South Florida for over 26 years. We are expanding and seeking an experienced, highly organized Office Administrator to serve as the operational backbone of our growing firm. This is a senior-level role for a professional who thrives in a fast-paced legal environment and takes pride in running a tight, well-oiled operation.
What You Will Own
People & HR
- Full-cycle hiring and onboarding
- Employee management and HR compliance
- Insurance administration
- Oversee expansion to new office locations
Finance & Billing
- Accounts payable and vendor management
- Billing using Clio practice management
- Client collections and payment follow-up
- Vendor contract oversight
Daily Operations
- Oversee all day-to-day firm operations
- Office supplies and facilities management
- Systems, processes, and workflow optimization
- Serve as the primary point of operational contact
Growth & Expansion
- Lead operational setup of new offices
- Scale processes as the firm grows
- Coordinate with leadership on strategic goals
- Build and maintain vendor relationships
What We Are Looking For
- Minimum 5 years of office management or administrative experience, preferably in a law firm or professional services environment
- Proficiency with Clio or comparable legal billing software strongly preferred
- Demonstrated experience in HR, hiring, and employee onboarding
- Strong accounts payable and vendor management skills
- Exceptional organizational skills with a high standard for accuracy and discretion
- Comfortable communicating with clients regarding billing and payment matters
- Bilingual (English/Spanish) a plus
Compensation & Benefits
401(k) with 3% employer match
Health insurance
Paid time off
Paid holidays
Two weeks paid vacation
