Coral Gables, Florida · Full-Time · On-Site

Law Firm Office Administrator

Jacqueline A. Salcines, P.A. · Salcines Law

Salcines Law is a premier real estate law firm headquartered in Coral Gables, Florida, serving high-net-worth clients across South Florida for over 26 years. We are expanding and seeking an experienced, highly organized Office Administrator to serve as the operational backbone of our growing firm. This is a senior-level role for a professional who thrives in a fast-paced legal environment and takes pride in running a tight, well-oiled operation.

What You Will Own

People & HR

Full-cycle hiring and onboarding
Employee management and HR compliance
Insurance administration
Oversee expansion to new office locations

Finance & Billing

Accounts payable and vendor management
Billing using Clio practice management
Client collections and payment follow-up
Vendor contract oversight

Daily Operations

Oversee all day-to-day firm operations
Office supplies and facilities management
Systems, processes, and workflow optimization
Serve as the primary point of operational contact

Growth & Expansion

Lead operational setup of new offices
Scale processes as the firm grows
Coordinate with leadership on strategic goals
Build and maintain vendor relationships

What We Are Looking For

Minimum 5 years of office management or administrative experience, preferably in a law firm or professional services environment
Proficiency with Clio or comparable legal billing software strongly preferred
Demonstrated experience in HR, hiring, and employee onboarding
Strong accounts payable and vendor management skills
Exceptional organizational skills with a high standard for accuracy and discretion
Comfortable communicating with clients regarding billing and payment matters
Bilingual (English/Spanish) a plus

Compensation & Benefits

401(k) with 3% employer match

Health insurance

Paid time off

Paid holidays

Two weeks paid vacation

Law Offices of Jacqueline A. Salcines, PA

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