This position provides high-level executive and administrative support to a law firm Partner, Attorneys, Legal Assistants, and the Legislative Team. The role operates in a fast-paced, high-volume environment requiring exceptional judgment, discretion, and the ability to work independently with minimal direction. This is a highly dynamic position that functions as both an Executive Assistant and a Personal Assistant, including significant responsibility for managing both professional and personal priorities.

RESPONSIBILITIES

• Serve as the primary point of contact for the Partner, managing all communications, scheduling requests,

and personal matters in a fast-paced, high-volume environment

• Act as gatekeeper and triage point for incoming communications, prioritizing and filtering requests with

minimal supervision

• Provide high-level executive and personal assistant support across professional and personal priorities

• Manage complex calendars using Microsoft Outlook, including scheduling meetings, conference calls,

legislative appointments, travel, and other time-sensitive engagements

• Coordinate political receptions, legislative events, and stakeholder meetings, including vendor

management, invitations, guest lists, materials, and on-site support

• Prepare event and briefing materials such as sponsorship documentation, donor histories, agendas, and

presentations

• Maintain working knowledge of Texas Ethics Commission (TEC) regulations and support compliance

reporting, including:

• Monthly and annual lobby reports

• Tracking lobbyist expenses, legislative meetings, and events

• Client entry and filing within TEC systems

• Capitol-related logistics, including delivery of materials and support items

• Draft and prepare professional correspondence, including political contribution letters and internal

communications

• Provide advanced administrative and technical support, including: Word processing, PowerPoint

presentations, and Excel reports. E-filing preparation and legal support documents. Billing documents,

expense reports, and billable time/mileage entry

• Maintain CLE records and related administrative accounts

• Handle restaurant reservations, including large group or private dining arrangements

• Assist with personal and other requests as assigned.

JOB QUALIFICATIONS

• Strong written communication and professional drafting skills

• High level of executive support experience with strong calendaring and scheduling skills

• Ability to work independently with limited supervision

• Ability to work in environments that may be sensitive to political affiliations

• Flexibility to work extended hours as needed based on workload and deadlines

• Ability to multitask efficiently in a high-volume, fast-paced environment

• Excellent calendaring skills, including scheduling meetings, managing complex calendars, and

coordinating appointments (Outlook)

• Experience arranging travel, reservations, and related logistics

• Professional attitude, discretion, and appearance

• Excellent organizational skills with a strong emphasis on accuracy and attention to detail

• Strong time management skills with the ability to prioritize competing demands under pressure

• Superb proficiency in Microsoft (Word, PowerPoint, and Excel) including drafting and editing documents

**Standard schedule is Monday through Friday, with occasional extended hours based on workload and

legislative demands

Dagen

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