Sheets, Childs & Sandre PLLC, a municipal, real estate and condemnation law firm, is seeking a Real Estate Legal Assistant to support the primary real estate and right-of-way project manager and attorney team in a fast-paced, deadline-driven environment. This role is ideal for someone highly organized, detail-oriented, and experienced in property acquisition or general real estate support.

Responsibilities

Real Estate & Right of Way Project Support

Open and maintain new project and matter files
Create and organize electronic and physical project files and document file sharing links
Maintain project spreadsheets and tracking logs
Request, receive, review, update, distribute and track land surveys, title commitments, appraisals, and related project documents
Review, draft, prepare, send required standard real estate purchase correspondence forms and enclosures
Track statutory notice and response deadlines related to acquisition offers
Assist with purchase negotiations and coordination between attorneys, appraisers, surveyors, title companies, and clients
Assist with drafting contracts, deeds, easements, closing documents, and other real estate transaction related forms
Coordinate execution and recording of legal documents
Prepare and organize closing packages and acquisition documentation through title policy
Maintain detailed project status spreadsheets, updates and communication logs through file closeout

Litigation & Legal Support

Manage active condemnation readiness and procedural status tracking
Draft condemnation litigation authorization and standard hearing form documents
Schedule and coordinate expert witness/consultant preparation meetings
Title commitment update and management
Prepare hearing exhibits, binders, electronic display presentation and supporting documentation and attend hearings for support and management as requested
Request and track standard hearing payment notice and deposit or delivery documents
Maintain administrative hearing deadlines, participant notices, and calendaring for attorneys
Coordinate service of process and track hearing deadlines through completion of administrative stage
Organize and maintain administrative case files and supporting documentation

Administrative & Billing Responsibilities

Enter and track billable time and client expenses
Assist with web-based property tracking database system entry
Assist with client public meeting agenda, payment, and document signature request submission process
Maintain organized electronic records within the firm’s document management and billing systems
Coordinate meetings, calls, and project-related communications
Assist with document scanning, file management, and records organization
Prepare reports, spreadsheets, and status summaries as requested
Communicate professionally with clients, courts, vendors, title companies, and outside consultants
Assist with Zoom, Teams, and WebEx hearing or meeting setup as needed

Qualifications

3–5 years of legal assistant, legal secretary, right of way, or real estate legal support experience preferred
Right of way; condemnation, eminent domain, municipal law, or real estate experience strongly preferred
Strong organizational, multitasking, and project coordination skills
Ability to manage multiple deadlines and priorities in a fast-paced environment
Excellent written and verbal communication skills
High attention to detail and accuracy
Proficiency in Microsoft Office, including Word, Excel, and Outlook
Experience with e-filing systems and legal practice management software preferred
Ability to work independently while also collaborating effectively with attorneys and staff

Position Details

Schedule: Monday–Friday
Location: Hybrid
Job Type: Full-time

Benefits

Medical, dental, and vision insurance
401(k) with employer match
Paid time off and holidays

This is an opportunity to join a dynamic legal team where you will contribute to the success of our clients' cases. We offer competitive compensation and benefits packages. If you meet the requirements above, we encourage you to apply by submitting your resume and cover letter.

Responses to post should be directed to:

Misty Breed

Office Manager

misty@scrrlaw.com

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Round Rock, TX 78664

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