Our client is a premier international law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.

Responsibilities

Collaborate with the team to deliver and coordinate legal administrative support; manage and route requests while ensuring quality and follow-up
Anticipate attorney needs, plan, meet deadlines, and partner with internal departments
Maintain accurate records in compliance with firm policies; apply records management and NetDocs standards
Draft, edit, proofread, and format documents; support complex document preparation, filings, and presentations
Research and compile information using databases; assist with document retrieval and data entry
Organize and manage electronic and physical files; oversee filing, compliance, and records coordination
Process invoices, expenses, and intake forms; ensure compliance with billing and outside counsel guidelines
Support billing by preparing, reviewing, and tracking client invoices; ensure accuracy and timely submission
Manage calendars, contacts, and meetings; coordinate logistics and maintain client records
Provide administrative support by handling correspondence, calls, travel, and case documentation
Pursue ongoing learning and stay current with firm technology and best practices

Requirements

High school diploma or equivalent
3-6 years of experience in a secretarial or relevant experience
Professional services industry experience required, legal industry is a plus
Familiarity with legal documents and terminology
Proactive and effective written and oral communication
Self-starter with the ability to efficiently manage multiple matters at once
Able to effectively prioritize and meet deadlines
Excellent time-management and strong organizational skills
Strong problem-solving skills and works effectively under the pressure of deadlines
Proficiency with Microsoft Office programs

JobID: 48046

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