Executive Legal Assistant - Midtown Manhattan

Salary: $90-$110,000+ DOE

Our top 100 law firm client is seeking an exceptional Executive Assistant to support a high-profile recognized trial attorney and Co-Chair Managing Partner in its New York office. This is a highly visible, fast-paced role supporting one of the firm’s senior leaders who maintains an extremely active litigation practice while also overseeing firm management responsibilities. The ideal candidate is polished, proactive, detail-oriented, and thrives in a demanding environment where discretion, responsiveness, and organization are absolutely critical. This position requires a true right-hand Executive Assistant who can anticipate needs, manage competing priorities, and operate independently with professionalism and sound judgment.

Responsibilities Include:

Heavy executive calendar management across multiple time zones and global travel schedules
Coordinating complex meetings, internal leadership calls, client meetings, trial schedules, and business development events
Managing extensive domestic and international travel arrangements, itineraries, and last-minute changes
Serving as gatekeeper and primary point of contact for internal and external communications
Monitoring and managing high-volume email traffic and urgent communications while executive is traveling or out of office
Preparing, editing, proofreading, and formatting correspondence, presentations, legal and business documents
Coordinating billing matters, invoices, expense reports, and attorney time entry
Assisting with preparation of engagement letters and client-related administrative documentation
Maintaining confidential and highly sensitive information with absolute discretion
Liaising regularly with firm leadership, attorneys, clients, opposing counsel, vendors, and senior administrative personnel
Working closely with executive support staff supporting other senior firm leadership to ensure seamless coordination
Handling occasional personal administrative tasks and executive support responsibilities
Anticipating issues before they arise and proactively creating solutions in a high-pressure environment

Qualifications:

Prior Executive Assistant experience supporting senior law firm leadership, managing partners, high-level litigators, within a law firm environment is required
Exceptional organizational and multitasking skills with meticulous attention to detail
Strong written and verbal communication skills
Ability to prioritize and manage constantly shifting demands with professionalism and composure
High level of responsiveness and flexibility, including occasional after-hours availability when executive is traveling
Experience with billing, attorney time entry, expense management, and legal administrative procedures
Advanced proficiency in Microsoft Office Suite, Outlook calendaring, and legal administrative systems

Robert Hadley Associates

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